Migrating Google Calendars to Office 365

You copy calendar items from Gmail to Office 365 by exporting the Gmail calendar items as an iCal file. After you save the iCal file, you’ll use Outlook to import calendar items into the Outlook Calendar.

To migrate Gmail calendar to Office 365

1. Sign in to Google Apps as a user whose calendar you want to migrate to Office 365.
2. Choose Calendar > My Calendars > Settings > Export Calendars.
3. Select a location to save your file.

Gmail saves the iCal file as a compressed file. Unzip the file before you proceed to the next step.

4. In Outlook, choose Calendar > File > Open & Export > Import/Export > Import an iCalendar (.ics) or vCalendar file (.vcs) > Next.
5. Choose Comma Separated Values and then select the iCalendar file you saved in step 2, above.
6. Choose to import the calendar when asked to open it as a new calendar or for import.
7. Choose Outlook calendar > Finish.
8. You should now see the Gmail calendar items within the Outlook calendar.

Now that the user’s Gmail calendar entries have been copied over to Office 365, the user can view them by using Outlook or Outlook Web Access. If the user adds new calendar entries in Gmail, they won’t be automatically copied over to Office 365. The user will have to add the calendar entries into Office 365by hand or you’ll have to run the calendar import process again.